Log supplier email fields in Google Sheets
Use Zapier Agents to pull key details from supplier emails into a spreadsheet automatically.
- What they did
- A small online seller was still reading supplier messages one by one and wanted a faster way to capture details from them. A commenter suggested a Zapier-based workflow: when a new supplier email lands, an AI step extracts the needed information and writes it into Google Sheets. Another person recommended keeping reply writing separate, using ChatGPT or Claude just to draft responses instead of automating the whole exchange at once.
- How it went
- No one reported a live deployment or any measured improvement. The discussion focused on setup ideas, with the main expectation being a big time saving; fully automating supplier screening was described as the tougher part.
- Tips
- Begin with the spreadsheet import only, then add message drafting after that works reliably. Keep a person in the loop for missing or ambiguous fields.
Try it yourself with Zapier Agents
Build a Zapier Agent that checks for new messages from [supplier email addresses or a Gmail label]. For each email, find [MOQ, shipping fee, lead time, and any other fields I choose] and create a new row in [Google Sheet name]. First, run it on [number] recent emails and show me the proposed rows so I can review them. If a value is absent or unclear, leave that cell empty and flag the row for manual review. Do not send any replies, place any orders, or make any supplier decisions until I approve them.
Fill in the [brackets]. Agents can make mistakes, so review anything before it is sent, paid or deleted.
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