Set up follow-ups and reorder alerts for a distributor

A food wholesaler used chained agents to find leads, send outreach, and surface simple inventory reorder alerts for human approval.

Done with Custom agentยท Intermediateยท May 2025

What they did
They worked with a wholesaler that kept operations in Excel and relied on calls, texts, email, and manual chasing. They linked a few small agents together: one pulled local businesses from Google Maps by ZIP code, another drafted segmented outreach from YouTube transcript examples, and others found and checked email addresses before sending campaigns from warmed inboxes. A separate rule-based agent watched sales history and inventory to point out items that might need reordering, but a person still signed off on any purchase.
How it went
In 4 months, monthly revenue moved from about $22K to $45K. Leads contacted grew from about 120 to 1,500+ and verified local leads reached around 900 a month. New customers rose from 3โ€“4 to 12โ€“15 each month, and the inventory system stayed intentionally simple rather than fully automated.
Tips
This kind of setup depended on tools with reliable APIs. Keep the reorder step under human review, especially if you start with rules and past sales rather than a more advanced forecasting system.

Try it yourself with n8n

Help me build an n8n workflow for my [business type]. Start by reading [inventory file or spreadsheet] and [customer/order records], then flag items that fall below [threshold] based on [sales history or reorder rules]. Also draft follow-up emails for [customer segment] who have not reordered in [number] days, using [source material or examples] to match the tone. Stop before any payment, submission, sending, or deletion step, and ask me to approve each draft or action first. When you finish, show me the alert list and the saved email drafts for review.

Fill in the [brackets]. Agents can make mistakes, so review anything before it is sent, paid or deleted.

Read the original on reddit.com โ†—

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