Set up email-based meeting scheduling
They built an assistant that handles forwarded meeting requests, emails people to coordinate times, and adds a Zoom link to the calendar.
- What they did
- They set up a labeled Gmail inbox for forwarded meeting requests, then let an AI agent take over after that. The agent emailed recipients to suggest and settle on a time, and it could add a Zoom link when the event was created. They built and refined it over several months, then open sourced it; the person still starts the process by forwarding the email.
- How it went
- It works for the one-on-one cases they described after multiple rounds of iteration. Group scheduling has not been tested, and Codex runs caused problems.
- Tips
- Use it first for simple back-and-forth scheduling, not group meetings. Keep a human check before any message goes out or any calendar event is finalized.
Try it yourself with Lindy
I’ll forward you meeting request emails. Read each forwarded message, check my calendar for open times during [working hours] in [time zone], and email the other person to propose options until one works. Before you send any email, show me the draft and wait for my approval. After we agree on a time, create the calendar event in [Google Calendar] and include a [Zoom] link if needed, then pause and ask me to confirm before you submit, send, or change anything else. Stop once the meeting is on my calendar.
Fill in the [brackets]. Agents can make mistakes, so review anything before it is sent, paid or deleted.
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