Auto-add meeting invites from email to your calendar
A daily Gemini workflow scans selected invite emails and drops the event details into calendar entries with the meeting link or location.
- What they did
- They set up recurring Gemini Spark runs connected to their email account. The agent checks messages from chosen senders, decides whether each one is a real invitation, and, if so, creates a calendar event with the Zoom link or physical address. Their part was defining which emails should be watched and what counted as an invitation.
- How it went
- This cut out the routine work of copying dates, times, and join details from email into the calendar. They said it works well enough that they rely on it every day, and the thread did not mention any measured results or specific failures.
- Tips
- It only works if you are comfortable giving the agent access to your email and calendar. The poster also noted that Spark needs an AI Pro plan.
Try it yourself with Gemini
Each morning, scan my inbox for new invitation emails from [specific senders or domains]. For each message that is clearly a meeting invite, create a calendar event in [calendar name] with the date, time, and either the Zoom link or physical location in the event details. Do not send replies, do not accept invitations for me, and do not make any changes that would notify other people until you show me a summary and I approve it. If an invite is missing key details or conflicts with something already on my calendar, flag it for me instead of adding it.
Fill in the [brackets]. Agents can make mistakes, so review anything before it is sent, paid or deleted.
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