Set up a Gmail summarizing flow with a custom Gem

They built a Workspace Studio flow that summarizes incoming Gmail and writes reply drafts for review.

Done with Geminiยท Intermediate

What they did
They opened Google Workspace Studio and started from a Google-made flow template with a Gmail trigger. Then they added an Ask a Gem step so their custom Gemini Gem could handle incoming messages in the background. They used its output to make Gmail draft replies, checked them, and sent them themselves.
How it went
After a test run, the flow worked and they turned it on. They said the setup was intuitive and estimated it saved about 10 hours a week, though that figure was not measured.
Tips
Make sure the Gem is based on files in Google Drive, since Gems tied to extensions like YouTube or Maps will not appear. For work accounts, an admin has to turn on Gemini actions first.

Try it yourself with Gemini

Help me build a Google Workspace Studio flow for [incoming Gmail messages]. Start from a template with a Gmail trigger, then add a step that uses my custom Gemini Gem to [summarize each email in 2 sentences] and [draft a reply in my tone]. Save replies as drafts only, and stop before anything is sent so I can review and approve each one. Show me how to test the flow on [a few recent emails] and then turn it on.

Fill in the [brackets]. Agents can make mistakes, so review anything before it is sent, paid or deleted.

Read the original on tomsguide.com โ†—

Get 3 agent uses like this every morning

With the day's top AI news. Free, and one click to unsubscribe.