Sort unread email and hold replies for approval

They set up an email workflow that reviews new unread messages, organizes them, and waits for approval before any reply goes out.

Done with Makeยท Intermediateยท Jan 2026

What they did
Wyndo built a Make.com scenario that starts whenever Gmail sees a new unread message. An AI Agent module, using an OpenAI API key, checks the sender, subject, and body against his triage rules, then labels, archives, or flags each message. After that, it sends him a summary email instead of replying on its own.
How it went
He woke up to a roundup showing 3 urgent messages, 2 newsletter ideas, 1 follow-up, and 4 archived emails, all without opening Gmail. The description does not explain how the approval step is handled in practice.
Tips
Keep the action step separate from the review step so nothing leaves the inbox without a human check. If you try this, budget for a paid automation plan plus a small monthly spend on AI credits.

Try it yourself with n8n

Watch my [Gmail/Outlook] inbox for new unread messages. For each message, inspect the sender, subject, and body, then classify it as [urgent / needs reply / FYI / archive / other]. If it needs a response, draft a reply but do not send, delete, archive, or file anything until I approve it. Send me a digest in [email/Slack] showing the classification, the suggested action, and the draft reply for each message, then wait for my approval before taking any irreversible action.

Fill in the [brackets]. Agents can make mistakes, so review anything before it is sent, paid or deleted.

Read the original on aimaker.substack.com โ†—

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